Privacy Policy for Brands

What Information Do We Collect?

Personal Information ("Personal Information") is personal information you provide us, or what we collect from you and your devices in connection with your access to and use of the Services. In legal terms, we collect and use this Personal Information as a data controller.

There are two general ways in which we collect Personal Information when you access or use the Services:

Information we automatically collect from your use of the Services

When you visit the Services, your browser and computer automatically provide to us certain technical information about your computer or device. This information may be collected using "cookies", "log files", "web beacons", "tags" and "pixels". The following are different kinds of information we automatically collect:

• "Usage Information" - includes information about your use of our Services and how you arrived at the Services, including the URL that referred you, the pages you navigate through the Services, how long you stay on those pages, frequency, time and pattern of your Services use.
• "Technical Information" - includes information collected when you access our Services including your internet protocol address, your access date, browser type and version, time zone setting and location, operating system, device type and other technology of the devices you are using.

Information you give us

When you fill out a form, send an email to our team or otherwise send us information through the Services, we collect personal information about you. The following are different kinds of information you give us:

• "Identity Information" - includes your first name, middle name, last name, title and other corresponding identification information.
• "Contact Information" - includes your email address and telephone number.
• "Professional Information" - includes your job title, previous positions and professional experience, email address and phone number.
• "Enquiry Information" - includes information contained in any enquiry you submit to us regarding our Services or the services that we provide.

Information We Collect from Our Partners and Other Sources

We may also obtain information about you from other sources and combine that with information we collect about you through your use of the Services. For example, we may obtain your contact information if you attend a conference or webinar that we sponsor and the organizer provides us with a list of attendees. We may also obtain your contact information from third parties that market mailing lists.

If we receive Personal Information from a third-party source and/or if we combine the information we receive from these third-party sources with your Personal Information, we will treat that information as Personal Information. We are not responsible for the accuracy of the information provided by third parties or how such third parties collect, use and share such information.

Use of Personal Information

We use the Personal Information we collect to provide, maintain, protect and provide our Services, to develop new products and services, and to protect us and our customers. For example, we may use Personal Information about you for the following purposes:

• Facilitate and improve your online experience of the Services
• To enable you to access and use the Services
• To communicate with you, including contacting you electronically for the purposes of responding to your comments, questions and requests, providing customer services and support, providing you with information about any of our services, providing you with technical notices, updates, security alerts and administrative messages. You can opt out of receiving such information at any time.
• To monitor and analyze trends, usage and activities on our Services
• To investigate and prevent authorized access to our Services and other illegal activities
• To protect and/or enforce our legal rights and interests, including defending any claims
• For other purposes authorized by you or applicable privacy laws

Legal Basis for Use

Our legal basis for collecting and using Personal Information as a data controller will depend on the specific circumstances in which it was collected. In general, we process your Personal Information under the following legal basis:

• Consent - we process your Personal Information if you have consented to the processing activity. You may revoke your consent at any time, in which case we will cease further processing of your Personal Information based on your consent. This will however not impact the lawfulness of processing your Personal Information based on consent before it was withdrawn. Your access to and use of the Services might only be available based on consent.
• Contract - we process your Personal Information to perform our obligations to you under a contract.
• Legitimate Interest - we process your Personal Information to further our legitimate interests, such as in connection with managing, developing, testing the Services. Any such processing is conducted subject to appropriate measures to protect your fundamental rights and freedoms related to your Personal Information, and in any event will be subject to restrictions provided in this Privacy Policy.

Sensitive Information

Given the nature of our Services, we do not ask for "sensitive" or "special categories of personal data", such as information about your political opinions, racial origins or sexual preferences and we would ask you not to send any to us. However, if at any time you choose to transmit sensitive personal data over our Services for any reason, you must have full authority to do so and you agree that it will be dealt with in accordance to this Privacy Policy, including possible transfer to third parties, inside or outside the EEA.

Sharing of Personal Information

Except as set forth herein or in any applicable Terms of Use, we may disclose your Personal Information to our agents, vendors, consultants and other service providers to carry out work on our behalf. These entities acting on our behalf are prohibited from using your Personal Information for any purpose other than to provide this assistance.

We must disclose your Personal Information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. In addition, we may share information about you as follows:

• To the maximum extent permitted by applicable law, in response to subpoenas or other legal process or when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, or investigate fraud
• To enforce the Terms of Use or other policies applicable to the Services
• To protect the rights, property, life, health, security and safety of us or any third party
• To the maximum extent permitted by applicable law, we may also use IP addresses, mobile device identifiers or any other information we collect to identify users, and may do so in cooperation with copyright owners, internet service providers, wireless service providers or law enforcement agencies in our discretion. Such disclosures may be carried out without notice to you
• With our affiliates for internal business purposes
• In connection with, or during negotiations of, any proposed or actual merger, purchase, sale, lease, or any other type of acquisition or transfer of our business
• In our sole discretion, we may also share aggregated or de-identified information, which cannot reasonably be used to identify you

How Long Do We Retain Personal Information?

We endeavour to only collect Personal Information that is reasonably necessary for the purposes for which they are collected, and to retain such data for no longer than is necessary for such purposes. The length of time Personal Information is retained, and criteria for determining that time, are dependent on the nature of the Personal Information, the purpose for which it was provided and any statutory retention periods. This is subject to any valid opt-out or withdrawal of consent where processing based on consent, or other valid exercise of your data subject rights.

Data Security

We take reasonable measures to help protect information about you from loss, theft, misuse and unauthorized access, disclosure, alteration and destruction. Although we use reasonable efforts to help protect your information, transmission via the internet is not completely secure and we cannot guarantee the security of your information collected through the Services.

We use third party services to host our Services called Amazon Web Services ("AWS") which stores your Personal Information on secure and controlled environments administered by AWS. Personal Information is encrypted when it is collected via the Services. For more information about AWS's privacy protection and data security practices, please visit https://aws.amazon.com/privacy/.

We currently use third party analytical providers which may collect analytic data on our behalf and in accordance with our instructions, and their applicable privacy policies. We ensure that those who have permanent or regular access to Personal Information, or that are involved in the processing of Personal Information are trained and informed of their rights and responsibilities when processing Personal Information.

If you have any questions about security on our Services, you can contact us at hello@outshare.io.

Links to Third Party Sites

You may be able to access other third party websites that have links on our Services, which you can purchase products or services or register to receive information. You should ensure that you carefully read the terms of any privacy policies in relation to those third party websites and products or services.

We have no control over the third party's use of any personal information and therefore has no responsibility or liability for the manner in which the third party may collect, use, disclose, secure, or otherwise deal with your personal information. We simply provide these links to you as a convenience to you. Once you leave our Services, you are no longer governed by this Privacy Policy.

Promotional Communication

There may be features on the Services which enable you to subscribe to newsletters and other information about us. You can opt out of receiving communications from us at any time by following the instructions provided in those communications or emailing us at hello@outshare.io with the subject of "Unsubscribe". You may also remove yourself from our email list by clicking on the unsubscribe link presented in all communications we send to our users.

International Transfers

Depending on where you are located when you use or access the Services, your Personal Information may be transferred across international borders outside the country where you use or access the Services, including to countries outside the European Economic Area ("EAA") that do not have laws providing specific protection for personal data or that have different legal rules on data protection.

In such cases, we ensure that there is a legal basis for such transfer and that adequate protection for your Personal Information is provided as required by applicable law, for example, by using standard contractual clauses approved by the European Commission or other relevant authorities, by using certain service providers that are certified under the EU-US Privacy Shield, and by requiring the use of other appropriate technical and organizational information security measures.

You may contact us at hello@outshare.io to obtain additional information about the safeguards we take in connection with these transfers.

Your Rights

You have a right to know what Personal Information we hold about you, and to access it. This section describes the mechanisms for you to control certain uses and disclosures of your information.

Upon request, we will provide you with information about whether we hold any of your Personal Information. You have the right to access the Personal Information we have about you. You may correct, amend, or delete that information at any time by emailing hello@outshare.io with a Personal Information Request. We will respond to your access request within a reasonable time period.

We may require additional information from you to allow us to confirm your identity. There may be circumstances in which we may not be able to accommodate your request to change information if we believe that the change would violate any law or legal requirement or cause the information to be incorrect. Please note deleting the Personal Information we hold about you may result in you not being able to access or use the Services.

In the event you have provided Personal Information to subscribe for newsletters and other information about us, you are free to opt-out of receiving such information at any time. To opt out of receiving communications from us please email us at hello@outshare.io with the subject of "Unsubscribe".

Your browser software can be set to reject all cookies, but if you reject our cookies, certain functions and conveniences of the Services may not work properly. To learn more about cookies, please check your browser's help or similar feature or visit www.allaboutcookies.org.

Third Party Data Collection; National Laws

In most cases we collect personal data directly from you. However, we might also obtain personal data from third parties, if the applicable national law allows us to do so. We will treat this personal data according to this Privacy Policy, plus any additional restrictions imposed by the third party that provided us with it or the applicable national law.

Changes to Our Privacy Policy

It is our policy to post any changes we make to our Privacy Policy on this page. In some cases, we may provide additional notice of changes. If we make material changes to how we treat our users' Personal Information, we will notify you through a notice on the relevant Service's home page.

The date the Privacy Policy was last revised is identified at the top of the page. You are responsible for ensuring that you periodically visit our Services and this Privacy Policy to check for any changes.